FREQUENTLY ASKED QUESTIONS

ABOUT THE COMMUNITY SCANNING EVENT AND REGISTRATION

Am I signing away rights to my photographs or items?

No. You are granting the West Windsor Historical Society permission to add your materials to the digital collection and to make them available online to the world for educational and research purposes.

Does the West Windsor Historical Society keep my photograph or item?

No. We will digitize your photographs or items in your presence at the Scanning Station and immediately return them to you. This collection is comprised entirely of digital copies of physical items, as well as born digital items.

What does non-exclusive permission mean for this project?

Non-exclusive permission means that the contributor grants the West Windsor Historical Society the right to include their contributions and stories in the collection for educational and research purposes. Event contributors retain all of their rights to the photographs and items they are contributing.

Do I need to fill out the registration form if I don’t have any items or photographs that I wish to contribute?

Yes. We would like to be able to identify you in any photos taken at the event that you choose to participate in, and to have your permission to distribute those materials online as well. We would also like permission to use your likeness in any photos that you might appear in while attending and participating in this public event. This is outlined in the Event Participation Release section of the form. 

I’m here with my spouse, partner, or other family member. Can we fill out a single Event Registration and Permission Form?

No. Each individual event participant and Contributor must complete their own form.

I’m here representing my institution. Can I fill out an Event Registration and Permission Form on behalf of my institution?

No. You may indicate on your form that you are here representing your institution (in response to the “Your connection to your community” section), but you must register as an individual.

Why do you need my contact information and what will you do with it?

Having your contact information allows us to contact you if we have questions about your contributions and to inform you when the collection is available online. Your contact information will not be available online or publicly shared without your permission.

Are there age restrictions on who can participate in this event and who can contribute items, photographs, and stories?

Event participants and Contributors can be any age, but if they are under 18 years old they need a signature from a parent/legal guardian on the Event Registration and Permission Form to participate and include contributions and stories in the collection.

What personal details about me will be accessible in the online collection?

Only the Contributor’s name and the information provided on the Descriptive Information Form will be made available online. Contact information collected on the Event Registration and Permission Form will not be available online or publicly shared without the Contributor’s permission.